SUMMARY:

Supports Maintenance Project Managers in executing capital projects throughout the resort. Responsible for the day-to-day administrative tasks necessary to keep projects progressing on time and within budget.

Essential Functions:

• Submit purchase requisitions for all capital-related project needs
• Responsible for preparing, submitting and tracking internal forms related to the CAPEX process
• Responsible for capital project budget tracking
• Onboarding of new vendors by collecting required documents and forms
• Review and process project invoices
• Prepare various draft contract documents such as Purchase Agreements, Frame Agreement Project Orders, Construction Contract
• Maintain LEGOLAND California vendor requirements – Certificate of Insurance, Contractor Safety Handbook, LLC permits for all Project Management related vendors
• Assist in scheduling and coordinating contractors for site visits
• Maintain project files and documentation by collecting and digitizing project plans, quotes, proposals, invoices, permits, correspondence.
• Use of Company vehicle to drive/access projects
• Other duties as assigned

Prior experience with finance, budgets, contracts, construction and/or facilities is preferred. Strong organizational, verbal and written communication skills required. Must have 2-4 years of administrative experience. Must be comfortable multi-tasking.  Must be a self-starter and be able to work independently.

Education:

Minimum high school diploma. Strong computer skills with a general understanding of MS Office Suite.

Other Requirements:

This is an on-site position at LEGOLAND California Resort.  General Work hours/schedule is M-F, 7:30am-4:00pm.  Certain projects may specify further hours adjustments to support with project openings and to support the LEGOLAND California Resort Business.  

🚀 Your Benefits Odyssey Begins Here:

🏝️ Generous Vacation and other Time off perks:

• Time off is your passport to recharge. Enjoy a generous PTO policy to explore, relax, and rejuvenate.

👩‍⚕️ Affordable Health Plans:

• Dive into the comfort of affordable medical, vision, and dental plans that prioritize your well-being.

🌍 Global Access Pass:

• Picture this – free entry to all Merlin attractions worldwide! Your golden ticket extends to family and friends, unlocking a world of wonder.

🛡️ Secure Your Future:

• Safeguard your legacy with company-paid life insurance – because we care about your peace of mind.

🤝 401(k) Matching Plan:

• Your financial goals are important. Benefit from our 401(k) matching plan to help you build a secure future.

🌐 Continued Growth:

• Joining Merlin isn't just a job; it's a thrilling expedition. Expect continuous growth in an exciting, global organization that values your journey.

👨‍👩‍👧‍👦 Family and Friends Fun:

• Your loved ones are part of the adventure! Share the joy with family and friends as they too enjoy free entry to our magical attractions.